The Challenge
Behavioral Insights Consulting supports behavior teams across five Florida campuses. Founder Dr. Rachel Kim needed a way to make teacher-collected behavior data consistent enough for school-team review.
**Administrative Bottleneck**: Dr. Kim spent 20+ hours weekly compiling classroom notes, ABC forms, and spreadsheet exports before meetings.
**Inconsistent Classroom Data**: Teachers and paraprofessionals used different paper forms, which made cross-campus review slow and uneven.
**Delayed Team Decisions**: FBA evidence often arrived too late for efficient intervention planning, so meetings focused on reconstructing events instead of next steps.
**Scaling Challenges**: The consulting team could not support more campuses without a cleaner way to standardize daily behavior documentation.
The Solution
Classroom Pulse provided the shared classroom-first workflow Behavioral Insights needed:
**Mobile-First Data Collection** Teachers and paraprofessionals log behavior data during the school day with guided prompts and voice entry.
**FBA Evidence Packets** Daily logs, ABC context, and interview notes roll into cleaner evidence packets for school-team review.
**Shared Review Workflow** Specialists can review trends across campuses before meetings instead of rebuilding the timeline from paper forms.
**Family-Friendly Summaries** Teams can prepare clearer summaries for family conversations without exposing unnecessary raw notes.
Implementation
Behavioral Insights rolled out Classroom Pulse across partner campuses:
**Phase 1: Specialist Setup** - Dr. Kim configured common behavior definitions and assessment templates - Existing classroom data was migrated where available - Review packet exports were aligned to district documentation needs
**Phase 2: Staff Training** - Teachers and paraprofessionals trained on quick logging and ABC notes - Voice entry and offline capture enabled for busy classroom periods - Specialist review workflow established
**Phase 3: Team Review** - Weekly progress summaries enabled for high-priority students - Meeting packets standardized across campuses - Family summary language reviewed before conferences
Results
After 8 months, Behavioral Insights transformed its school support workflow:
**Campus Coverage** - Five campuses used one shared data workflow - Dr. Kim reduced administrative prep from 20 to 6 hours weekly - More meetings started with clear trend evidence instead of missing-data follow-up
**Classroom Efficiency** - Teachers completed notes in real time, not after dismissal - Specialists spent 50% less time chasing incomplete forms - Review conversations focused on intervention fit and next steps
**Quality Improvements** - More consistent ABC context across classrooms - Faster evidence packets for team meetings - Family conversations were supported by clearer progress summaries
“We used to spend most of our consult time reconstructing what happened from scattered notes. Now the team comes in with the evidence already organized, so we can focus on what support the student needs next.”